2025

November 10

Big revamp of Inspections and Checklists

Inspections and Checklists have gotten a major upgrade, with many small functionality and UI/UX improvements that are explained in more detail below. Most importantly, there are two big changes to be aware of:

Inspections and Checklists are now just Checklists, that can be used for check-in/out, or on a task (previously called Inspections)
Checklists that used for check-in / out are configured in Settings > Bookings > Configurations

Additionally, checklists are now completely customizable, in the sense that you can decide if and how many signatures to request (and from whom), which boat components to include or not, and whether you want to ask any additional questions such as additional notes. With this change you are completely in control of your checklist configuration.

Refer to Checklists Overview for more details on how to use the new Checklists, and read further below for more specific upgrades in this release!

Checklist floorplan

It is now possible to give items locations on the floorplan, so that the user can walkthrough the checklist guided by the floorplan, and is more easily able to locate items on the yacht. To use this functionality, your fleet needs to be set up with floor plans. Please reach out to support if you do not yet have plans added for your fleet and you would like to have them added.

Checklist submission page

There is now a submission page at the end of each checklist, which allows for reviewing the items that have been marked as Not OK and the items that have a comment or image added to them. From the submission page, items can be edited before submitting.

Check-out

The check-out screen now highlights check-in results more clearly, so staff can easily review the boat’s recorded condition from check-in.

Guest app and checklists

All checklists are now available from the guest app, and guests can download the combined or separate PDFs directly from the overview screen.

Download checklist to PDF / CSV

You can now download checklists to PDF or CSV from the booking timeline. This could be helpful if you quickly want to print a paper version of the checklist.

Checklists preview

While setting up a booking configuration, you can now select the preview button, to quickly preview what the checklist will look like on a specific yacht. This will help you quickly check if you are happy with the result, or if something should be changed.

Remark history is deprecated

We’ve removed the Remark history page per yacht, this view is now replaced by the new

Bookings > Checklists page, where you can view all submitted checklists, and toggle the switch ON to view each remark within each submitted list.

New page: Task checklists

There is a new page for checklists on tasks that have been submitted, to quickly view any checklists completed and whether they had any issues flagged for attention. You can find it at

Task management > Checklists

To optimize for space on mobile, we have removed the bottom navigation bar, and replaced it with a small floating icon which contains the quick links.

Improved booking detail view

The tabs now stay on top on the mobile view, and the detail info table is expandable to optimize for mobile and decrease the need for scrolling up and down.

Improved tables

We’ve improved all tables in the app, so they are more user friendly and easy to use also on smaller devices.

Booking calendar zoom

We’ve added a new zoom mode on the booking calendar, now making it possible to view different zoom modes:

Per quarter
Per week
Per day
Per hour

September 1

Enhanced Fleet Dashboard

The Fleet page has been restructured into two distinct sections to improve usability and provide more actionable insights:

Fleet Dashboard (Fleet > Boats): A newly designed dashboard offering a comprehensive overview of your fleet, including:
- Open tasks with prioritized status indicators
- Current and upcoming booking details
- We value your feedback! Please let us know if you would like additional information displayed on this dashboard.
Fleet Management (Settings > Fleet): The original fleet page, tailored for administrators to manage yachts by adding, editing, or removing them from the fleet.

Customizable Font Size for PDF Table Exports

You can now adjust the font size of PDFs generated from table exports, providing greater flexibility and improved readability for exported documents.

Portuguese Language Support

The application now fully supports Portuguese, enabling both fleet operators and guests to interact with the platform in their preferred language.

Improved Task View Functionality

Task view URLs have been enhanced to include the view type (table, list, or calendar) and sorting preferences, in addition to existing filter parameters. This allows users to share URLs with colleagues or support teams, ensuring the recipient views the exact same data configuration.

Expanded Inspection Capabilities

Inspections now offer feature parity with booking checklists, with the addition of the following question types:

Free-Form Question: Enables users to add notes and attach media for detailed documentation.
Boat Component Question: Facilitates tracking of critical data, such as fuel levels and engine hours.
Signature: Allows for the collection of digital signatures from individuals conducting the inspection.

August 13

Priorities on Tasks

We have added a priority field to Tasks, which allows you to specify an urgency of a task. You can choose any of the following urgencies: Highest, High, Medium, Low, Lowest. Priorities will be shown on most Task Views and while sorting tasks on due date, priorities will be taken into account.

August 4

Voice commands in beta

Our application now leverages AI to process voice commands, enabling users to create and assign tasks efficiently using voice input. By articulating task details, the system generates a task with a concise title and description, streamlining task creation without manual input, ideal for on-the-go use.

For more details, refer to the Voice Commands Guide.

Override extra price

A new feature allows overriding the price of extras to a custom value, addressing specific use cases such as adjusting charges for bookings spanning multiple days (e.g., charging for 7 days on an 8-day booking).

For additional information, see Overriding the Price.

One click `share a booking link` with lead booker

For bookings with a valid lead booker phone number, users can now share the booking link to the guest app with a single click via the WhatsApp button.

In-app support

Users can now contact our support team directly within the application using the Support Button. Our team typically responds quickly. If immediate assistance is unavailable, a response will be sent automatically to your registered email address.

Booking Unarchival

Bookings can now be unarchived, allowing users to restore previously archived bookings as needed.

Profile images

You can now upload a profile image. The image will be used anywhere floatist displays user avatars (e.g task assignees). If no image is uploaded, we will continue using the name initials and an auto generated color.

Enchanced Table Exports

New export functionality has been added for the following tables, available in PDF and CSV formats:

Bookings: Facilitates printing bookings departing and arriving, when the mobile app is not suitable
Inventory items: Supports efficient recounting of warehouse items.
Tasks: Includes an option to export associated costs.

Improved Table Performance

Application tables have been reimplemented with the following enhancements:

Increased Speed: Faster loading and rendering.
Mobile Optimization: Displays more data efficiently on smaller screens.

July 1

Enhanced Management of Extras Across Multiple Bookings

Previously, managing tasks such as adding mandatory extras across multiple bookings involved extensive manual effort. We have introduced an automated system to streamline operations like adding, modifying, and removing extras for multiple bookings simultaneously. For detailed guidance, refer to our Extras Change Management Guide.

iOS imposes specific restrictions on Progressive Web Apps (PWAs), including isolating installed PWAs from Safari. This means that guests could log in using the QR code or a magic link, but after installing the app in their home screen, they would have to log in using the booking reference or scanning the QR code again.

We’ve redesigned this flow, and now guests can naturally learn about how to install to the home screen within the app itself. Following the instructions, guests will be able to easily install the app and log in automatically. Additionally, boarding pass instructions have been simplified to enhance clarity.

Note that these changes address iOS-specific limitations. Android users already benefit from seamless login continuity. We have also discontinued the option to log in using booking reference and guest name to reduce confusion.

Improved App Performance on Mobile Data

We have optimized the app’s architecture and bundling process, resulting in faster load times and improved performance, particularly on mobile devices with unreliable connections. These enhancements also reduce errors experienced by users during app version updates.

Multilingual Boarding Pass Support

Boarding passes can now be downloaded in any of the supported languages, providing greater accessibility for your guests.

Bulk Boarding Pass Download

To accommodate customers who provide printed boarding passes at check-in, we have introduced a feature to download multiple boarding passes as a single PDF document. This significantly reduces the time required for downloading and printing. To do so, go to

Bookings > List, and select bookings on the table:

Enhanced Booking Reference Search

The booking reference filter now searches both internal Floatist reference numbers and external references, such as those from MMK or Nausys, improving the efficiency and accuracy of booking lookups

May 22

Extras management improvements

We’ve added multiple functionalities in relation to extra management that will simplify handling extras on check-in and check out day.

Option to add extras and all related tasks to the timeline by Enabling the Extras steps
Use tasks to keep track of who will bring what to which boat by Adding and completing tasks
Create these tasks automatically using Extra automations
See an overview of all Tasks related to extras in the new Extra fulfillment matrix
Filter tasks by whether they are for an extra or not on Tasks pages
Handle pricing updates of extras for future bookings using the new dashboard counter

You can now send the emails to clients with their login detail in bulk, and easily see to which clients you have already sent an email and when. Simply do so from the

Bookings > List page.

Boat calendar task view

We’ve added a new view which visualizes tasks on a timeline based on their due date, which helps you see quickly how many and which tasks are due on which boats in the upcoming days.

Sorting booking list

We’ve added additional sorting options for the Bookings > List, which allow you to quickly sort on Departure date and Arrival date.

Booking calendar info badge

We’ve added the info badge that was already visible in the Bookings > List on to the bookings in the Bookings > Calendar. This will allow you to quickly see whether or not there are any extras to be approved, or any outstanding Charter Issues that should be responded to.

Additional file type support

It is now possible to attach PDFs in Tasks and Booking comments (whereas this used to be images only). Now it is also possible to attach images in Booking documents (whereas this was PDF only).

Performance improvements

We’ve done multiple performance improvements to increase the speed of the application.

March 31

Integration information

We’ve added a tab called Integration for each booking, which shows all information from the booking source (e.g. MMK Booking Manager or NauSYS). This way you have all information at hand, such as client address and charter price, as well as extras booked through the external platform.

Extra discounts

It is now possible to add discounts for extras managed by Floatist. Find detailed instructions here: Extra discounts

Digital contract improvements

We’ve personalized the email sent to the email signers, so that it’s clear it’s sent from your company.
We’ve reimplemented how contract fields are prefilled. It’s now a much more generic mechanism that allows you to define fields groups and how they are prefilled, with bindings into Floatist’s data model. This means that now it’s possible to, for example:
- Use data from external booking platforms (like MMK’s pricing)
- Add boat ownership information (like boat owner, stamp images) specific for every boat
We’ve added a button to prefill a contract signer party using the client information from the booking in the creation drawer (refer to image below)

Refer to detailed information about contracts here: Contracts

Configurable crew list fields

It’s now possible to configure the fields that guests need to fill in the digital crew list, so that you can adapt it to your precise business needs and country regulations. You can find more information at Configurable crew fields

Creating a task from checklist items

We have added a button on the checklist item page so you can create a task straight from there, without needing to navigate back to the list view.

Sorting for charter issues

Charter issues can now be sorted by the date of the last guest’s message, besides creation date. This allows you to quickly see which message came in most recently.

Project detail page charts

We’ve added the possibility to visualize tasks within projects the same way you can visualize tasks, using different groupings and showing different series.

New counters in dashboard

We’ve updated the Dashboard to fix the counters that were not clickable and we’ve added the following counters:

Boat documents: Shows the number of boat documents that have expired or will soon expire.
Booking requests: Number of open booking requests coming from the marketing website

We have separated the menu bar into two different menus. The main menu is now dedicated for daily tasks, while the Settings menu is dedicated for configurations and settings that you should not need to access often. This means that if you need to configure something, you will find it in the Settings menu.

We will continue working on the app restructure in future releases. In case you cannot find the page you are looking for, the fastest way to find the right page is to use the search bar, which can be accessed by ctrl + k (Windows) and cmd + K (Mac).

Printable PDF and CSV exports

It is now possible to quickly export data straight from the Tasks and Billables tables. You can choose between CSV or PDF exports, and customize which columns you want to export. The PDF export allows you to create printable handouts in case you want to delegate tasks to people who might not be using the Floatist app on a mobile device.

Extras usage chart

We have added a visualization which gives you insights in how often you have sold which extras over time. This will allow you to better plan your resources.

February 21

Component hours report

In the Reports > Component hours page you can now see the amount of hours that have been added to a specific component in a certain time period. This will help you see which yachts are logging more engine or other component hours than others, and stay on top of your sustainability goals!

New role: Booking Staff

We added a new role Booking Staff which is meant for staff members that do not need to be able to create, edit and delete bookings bookings, and do not be able to create, update or delete tasks either. This is a role you can use for a more junior booking staff members versus someone in charge of everything evolving around bookings.

You can find all information regarding roles and permissions in the User management article.

New field on tasks: Estimated Labor

We’ve added a new field to tasks: estimated labor. Using this field you can fill in an estimation of the time it should take to complete this task. Later on we will add a report to compare estimated vs actual labor, so you can stay on top of team productivity and resource planning.

Improved visibility and sorting in Booking Calendar

Yachts now have more information displayed in the Booking Calendar: the model and the max capacity are shown below the name. Additionally, you can now choose how you want the yachts to be sorted: by name or by length.

Yacht documents visibility in client app

For yacht documents, that used to be visible in the client app by default, you can now configure whether you want to show them or not. The checkbox in the ‘Shows in customer app’ column determines whether or not they are shown. You can find these settings for all of your documents in the Documents > Fleet page.

January 21

Contracts

We’re thrilled to introduce one of our most requested features—Contracts! You can now create and send professional contracts to your charter clients directly from Floatist, saving time and eliminating hassle.

Automated Pre-Filling: Forget about manual data entry! Yacht, customer, and charter details are automatically pre-filled, letting you say goodbye to cumbersome Word templates or copy pasting to other signature tools.
Effortless Signing: Clients can easily sign contracts from any mobile device, ensuring all paperwork is in place before they even arrive at the base.
Real-Time Tracking: Stay in the loop with real-time status updates, conveniently accessible from the booking page.
Unlimited Templates: Customize and use unlimited contract templates tailored to your needs.

Simplify your workflow and enhance your client experience with our seamless contracts feature—designed to help you focus on what matters most: delivering exceptional charters.

Please note that this feature comes at an additional cost, as it leverages a trusted external digital signature provider to ensure that all signatures are secure and legally binding. If you’d like to get started with Contracts, please reach out to our Support team!